If the backend of your business feels less like a streamlined system and more like a giant, tangled knot of tools, platforms,

 and subscriptions… trust me, you’re not the only one.

When a new coaching client joins me—especially someone with an established blog—the very first thing we do is a detailed

 blog audit, followed by a full business audit. And without fail, they’re shocked (and sometimes horrified!) by the number of 

subscriptions they’ve accumulated that they no longer need… or never use at all.

Tech overwhelm is real.

Most of us patch together tools over time—one for email, one for graphics, one for automation, and one for scheduling—and

 suddenly you’re dealing with:

✔ 12 different logins
✔ tools that don’t integrate
✔ automations that break
✔ and a monthly bill that makes you cringe

That’s exactly why I created the Online Business Tool Audit Prompt

This advanced ChatGPT prompt helps online creators, bloggers, course makers, and entrepreneurs figure out which tools are

 actually helping their business—and which ones are just draining their bank account and mental energy.

It walks you step-by-step through your entire toolset, including:

• Email marketing platforms
• CRMs
• Website systems
• Scheduling tools
• Course or membership platforms
• Project management apps
• Design tools
• Random subscriptions you forgot you signed up for

The goal?

To build a tech stack that supports your workflow, aligns with your 

business model, and feels simple instead of stressful.

If you’ve ever whispered “I wish all of this were easier,” this prompt will be your new favorite thing.

The Graphic Description (Accessible Version)

A soft pink digital background, featuring a rounded off-white card. On the left, bold dark purple text reads: “Save Money by

 Cleaning Up Your Biz Tools!” On the right, a minimalist illustration of a woman holding a laptop, surrounded by icons like

 gears and checkmarks—representing tech optimization and business efficiency.

Before you jump into the prompt, here’s a quick note:

This is an advanced prompt.

If something doesn’t apply to your business, delete that part before sending it to ChatGPT.

And my number one recommendation for simplifying your entire tech stack—and saving money—is switching to Subtrio. It’s

 the all-in-one platform I use for my courses, memberships, funnels, and email automations—all for one affordable monthly

 price. It replaces dozens of other tools and has been a total game-changer.

Also, quick PSA: sharing my prompts by linking to my actual blog post helps support my content and allows me to keep

 creating these for free. Copy-pasting my prompts elsewhere without credit doesn’t. ❤️

→ BEGIN PROMPT TO COPY

Hey ChatGPT! I'm drowning in subscriptions for my online business and need your help sorting through them. 

I want to make sure I'm not throwing money away on tools I don't need!

A Bit About Me

• I'm a [blogger/course creator/digital product seller/content creator]
• I create content about [topic/niche]
• I mostly work solo with [a VA/an assistant/occasional freelancer]
• My business is [new/seasoned/established]
• Right now, my main focus is [growing my audience/selling more/simplifying my systems/creating new offers]

All My Digital Tools & Subscriptions

Website

[WordPress/Squarespace/Wix/Showit/other] – $[price]/month

• I use this for: [main site/blog/portfolio/sales pages].
• How often I use it: [frequently/occasionally/rarely]
• Love: [list features you enjoy]
• Hate: [list anything frustratinng]

Email + Audience Tools

[ConvertKit/Flodesk/MailerLite/ActiveCampaign/other] – $[price]/month]

• I use this for: [emails, sequences, automations, lead magnets]
• Usage: [how much i use it all the time/sometimes/ barely]
• Love:[what's great about it]
• Hate: [what's annoys you]

Design + Creation Tools

[Canva/Adobe/Figma/Descript/other] – $[price]/month]

• I use this for: [graphics, video editing, templates]
• Usage: [how much i use it all the time/sometimes/ barely]
• Love:[what's great about it]
• Hate: [what's annoys you]
   

Platforms for Selling

[Teachable/Kajabi/Podia/Thinkific/Shopify/other] – $[price]/month]

• I use this for: [courses, memberships, digital products]
• Usage: [how much i use it all the time/sometimes/ barely]
• Love:[what's great about it]
• Hate: [what's annoys you]

Social Media + Marketing Tools

• [Later/Planoly/SocialBee/Tailwind/other] – $[price]/month]
• I use this for: [scheduling, planning, analytics]
• Usage: [how much i use it all the time/sometimes/ barely]
• Love:[what's great about it]
• Hate: [what's annoys you]
  
  :

Productivity + Organization

• [Asana/Trello/ClickUp/Notion/other] – $[price]/month]
• I use this for: [task management, projects, planning]
• Usage: [how much i use it all the time/sometimes/ barely]
• Love:[what's great about it]
• Hate: [what's annoys you]

Money + Admin Tools

• [QuickBooks/FreshBooks/Wave/Stripe/other] – $[price]/month]
• I use this for: [invoicing, bookkeeping, payments]
• Usage: [how much i use it all the time/sometimes/ barely]
• Love:[what's great about it]
• Hate: [what's annoys you]
  
   

Other Subscriptions I Barely Think About

• [Zoom/Loom/Zapier/Grammarly/other] – $[price]/month]
• I use this for:
• Usage: [how much i use it all the time/sometimes/ barely]
• Love:[what's great about it]
• Hate: [what's annoys you]
   

Help Me Clean This Up!

ChatGPT, can you help me figure out:

• Which tools are genuinely worth the money
• Where I’m paying twice for similar features
• Better or cheaper alternatives I should explore
• Free versions that might work just as well
• Tools I already subscribe to that could replace others
• My goal is to save money without making my business harder to run.

Please give me suggestions that are easy to implement and based on the most current info available today.

→ END PROMPT

After ChatGPT processes everything, go through the results carefully. This prompt also doubles as a business expense audit

—you’ll finally get a clear picture of what you’re paying for, what’s useful, and what can go.

Most creators skip this step for years… and it costs them a lot more than they realize.

Want More Advanced ChatGPT Prompts?

I send out brand new prompts every Sunday to my email subscribers — plus I share even more inside my StreamlinedIncome

  Facebook group. Come join us!